Accounting Module: Detailed User Manual

Setup (System Configuration)

The Setup card is used to define the “rules” of your financial system. It must be completed before any daily transactions are recorded.

Foundational Setup Modules

• Company: Manage and update universal company information.
• Tax: Define and manage tax types applicable to your region or industry.
• Pay Terms: Standardize payment terms for clients and vendors (e.g., Net 30).
• Chart of Accounts (COA): The master list of every account used to record financial transactions.
• Accounting Period: Define your fiscal year and individual accounting months.
• Journals: Manage different document types and journal categories for organized bookkeeping.
• GL Mapping Rules: Configure automated rules that dictate how operational actions (like a sale) post to the General Ledger.

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Transaction Management

The Transaction card is where your daily bookkeeping occurs. It is divided into three specialized workflows:

Accounting (General Ledger)

• Manage opening balances for the fiscal year.
• Record and manage standard financial vouchers.

Vendor (Accounts Payable)

• Manage vendor-specific financial documents including bills and payments.
• Process vendor debit and credit notes for returns or adjustments.

Customer (Accounts Receivable)

• Generate and manage customer invoices and receipt vouchers.
• Handle customer-side debit/credit notes and delivery note tracking.

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Reporting Engine

The Reporting section uses a standardized Parameter Form to generate precise financial data.

How to Generate a Report

1. Set the Date Range: Select a mandatory From Date and To Date.
2. Define Filters: Optionally filter by A/C Code, Voucher Number, Department ID, or Employee ID to narrow your results.
3. Select Report Type: Choose the specific report from the Select Report dropdown (e.g., Invoice, Ledger, or Voucher).
4. Choose Format: Select your preferred output format (typically PDF).
5. Execute: Click Preview to view the data or Save Set to remember these specific filter parameters for future use.

Financial Reports (Management View)

Use this section to access high-level analytical statements:

• Trial Balance: Verify that total debits equal total credits.
• General Ledger: View the complete chronological record of all transactions.
• Cash Flow: Monitor the actual movement of cash into and out of the business.